CONCRETE OASIS

Pool & Tennis Club Resources

All pool and tennis club users must register and pay annual dues as set each year by the HOA Board.  Use the links below to sign up, rent the pavilion, and gain access to the gates.

Westchester Pool and Tennis Club
REGISTRATION REQUIRED

Annual Membership

REGISTRATION BEGINS March 18, 2024

 

Please complete all three steps:

1 REGISTER YOUR HOUSEHOLD 

SIGN WAIVER (1 for each aged 18+)

3 PAY YOUR DUES

 

EARLY BIRD RATES (thru MAY 31)

Westchester Residents $325

Non-Residents $400

 

REGULAR RATES (JUNE 1 +)

Westchester Residents $375

Non-Residents $450

 

OPERATING HOURS

Westchester Pool

SEASON BEGINS  May 18
MONDAYS Closed for weekly maintenance
TUES-SUNDAYS Noon - 8:00 PM
 
EXCEPTIONS
May 20-23:  Closed
May 27: Open for Annual Summer Kickoff 10:00 AM - 8:00 PM
May 28-30: Closed
June 29: Closes Early at 5:00 PM
July 4: Opens Early at 10:00 AM
Aug 12+: Only open on weekends
Sept 2: Opens Early at 10:00 AM
 
 SEASON ENDS September 15
 
PARTIES AT THE POOL

Pavilion Rentals

Members may reserve the pool pavilion for  children's birthday parties, graduation celebrations, or other private events. Lifeguards are required year-round for all pavilion events.
 
To check availability and reserve, submit a request form on Sweetwater Pools website.  For complete details of the service provided by Sweetwater Pool, visit their detailed information page.

 

Questions?

Contact pool@westchesterhouston.org for more information about reserving the pavilion and/or hosting events at the pool and tennis club.

Lifeguards
dolphins logo

Westchester Dolphin Swim Team

Every Westchester Dolphin swim team family must register for Annual Membership to the Pool & Tennis Club under the appropriate resident status.  This helps keep our pool facilities in working order, and grants swim team families access to the pool for the entire summer. 

  • Dues are per household, not per swimmer. 
  • You do not have make a second payment on top of the regular Annual Membership.
  • The Board will coordinate with the swim team to ensure no duplicate payments are made. 
  • Additional fees, forms, and requirements may be directed by the swim team.  Visit their site for more information.

My child is on the Dolphins Swim Team. How many memberships do we need?

One.  Each household pays a maximum of 1 annual membership per year.  Families that participate in swim team MUST register for the annual membership according to their resident status. Recreational use of the pool after swim season is available to swim team families until the pool closes in September.

How do I access the Pool and Tennis gates?

In early 2024, we moved to an electronic gate access system called Brivo.  You must download the Android or iOS Brivo app to your mobile phone AND request access from the Board via this form.

Watch this instructional video to become familiar with the mobile phone app.  We have also documented the setup steps in a printable PDF here.

Remember to have your Bluetooth ON as you approach the Pool and Tennis Club. Hold your phone near the Brivo lockbox, and select the appropriate gate to enter.

 

Further information can be found here.

Who manages our pool?

We have contracted Sweetwater Pools to manage our pool for the 2024 season.  This includes, but is not limited to, the following year-round services:

  • American Red Cross Certified Managers, Assistant Managers, & Lifeguards for the pool season and private events at the Westchester Pavilion
  • Twice-a-day inspection during the active swim season; twice-a-week during the off-season
  • A dedicated Client Services Director to address requests, questions, and concerns 
  • Pre-Season pool facility inspection to ensure we meet compliance standards

Sweetwater Pools also encourages us to remember: Your recreation center is the most expensive investment your community has.

Do not hesitate to can contact Sweetwater Pools directly with any questions regarding pool services:

Phone: 281-988-8480  
Email:
 Darlene@sweetwaterpoolsinc.com

Who maintains the facilities and grounds?

The Board trustees handle as many small repairs and projects as possible for the Pool and Tennis Club facilities and grounds.  Additionally, the VP/Pool, Trash & Pests, and Maintenance trustees coordinate to ensure all third-party services are provided for the keep the facilities  appropriately accessible and in working order year-round.  Without their dedication, our beloved community center would be in disrepair.  Please lend a hand whenever you can!

What's going on with the Club remodel?

We have assembled a committee of active community members and board trustees to oversee plans for repairing and improving our Pool and Tennis Club facilities over the next few years.  Details about the committee and updates they provide can be found at the bottom of this page.

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KEYLESS ENTRY

NEW ELECTRONIC GATE ACCESS

In early 2024, we moved to an electronic gate access system called Brivo. Only members that have paid current annual dues will be granted access to the electronic locks.

 

1 Request access from the Board via this form.

Follow the instructions in the email to setup the Android or iOS Brivo app on your mobile phone

Confirm your pass was added.  Contact pool@westchesterhouston.org if you cannot complete this step.

 

Watch this instructional video to become familiar with the mobile phone app.  We have also documented the setup steps in a printable PDF here.

 

Remember!

  • Have your Bluetooth ON as you approach the Pool and Tennis Club
  • Hold your phone near the Brivo lockbox
  • Select the appropriate gate to unlock
  • Listen for the sound of the lock opening
  • Enter through the gate

Westchester Tennis and Pool Club Renovations Project

In the summer of 2023, the HOA Board culled together engaged and proactive members of the community to form a committee to guide and progress much-needed facilities improvements related to the Westchester Tennis and Pool Club. The committee comprises dedicated and passionate individuals, each committed to making our swim and sport area an even more enjoyable and functional space for everyone, while keeping us fiscally and socially responsible.  

 The Committee and the Board both pledge to provide detailed communications about the project, which starts right here with this portion of the website.  Be sure to bookmark the page for updates!  

Important Dates

May 6th Informational Brochures Mailed
 
May 20th Information Session
@Westchester Pool & Tennis Club 
Time: 5-7 PM
 
June 26th Live Ballot
@Westchester Pool & Tennis Club
Time: TBD

 

Over the last 9 months, the Committee met with several local vendors to create a renovation plan that revitalizes the existing structure to meet current needs while fortifying the building for years to come.  An artist rendering of the updates is shown below. 
 
Before After Main Bldg
List of Recommended Updates
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Unfortunately, the financial situation of the WOC does not permit accomplishment of these improvements in a timely manner. Therefore, be it resolved, the WOC, pursuant to Article VII Section 3 of the Amended and Restated Declaration of Covenants, Conditions, and Restrictions for Westchester, Sections one (1) and two (2), moved to levy a Special Assessment of $523 per Lot Owner. The motion was affirmed by the Board Trustees at the April WOC monthly meeting on April 16th. Now, it is up to us, as a community, to decide if these renovations are worth the assessment on each Lot Owner.  
 
The Committee recognizes that not everyone uses the Westchester Pool & Tennis Club, but this is a draw for new residents and families moving to the area. These updates will allow us to continue providing the community with a unique place to splash and play, just as it has for the past 5 decades.  Please help us maintain the level of amenities our residents deserve with your support of this Special Assessment.  
 
Floorplan Schematic

 

Total Estimated Budget 

  $250,000

   

Funding Sources

 
Tax Refund $43,000
WOC 2024 Budget $15,000
Assessment of $523/Lot Owner $192,000
 
Ballots may be (1) submitted early using the Absentee Ballot form below, (2) assigned to a trusted neighbor for vote by Proxy, or (3) placed during the Live Ballot on June 26th at the Westchester Pool & Tennis Club (time TBD).  Completed Absentee Ballots and Proxy assignments should be emailed to our community representative at Crest Property Management, James H.
 
 If you have any questions or additional suggestions, please feel free to reach out to The Committee using the button above. Your input remains crucial to our success. Thank you for your support and trust in our efforts. Below, you will find common FAQ that have come up during current and previous discussions on the topic of updating the WOC Pool & Tennis Club.  
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Are we remodeling or replacing the existing building?

These renovations will be made to the existing structure in place on the property.  The footprint of the building will not change.

 

What all do we get for spending a quarter of a million dollars?

Planned renovations include:

- addition of an ADA compliant family bathroom

- replacement of all interior surfaces, such as tiles, countertops, sinks, stalls & stall doors, etc.

- modernization of the electrical, plumbing, and ventilation of the entire building

- replacement of toilets

- addition of ADA compliant restroom stalls in men & women's bathrooms

- relocation of showers to help with bathroom airflow

- replacement of the existing drinking water fountain

- addition of an ADA-compliant drinking water fountain

- new siding on the outside of the structure

- addition of a concrete ramp for ADA compliant accessibility

- remodeling of the entrance gate(s) for ADA compliant accessibility

- addition of an outdoor rinse shower

- addition of smooth gravel under the bike racks to prevent water/mud pooling

- updated fencing for defined outdoor pool equipment storage

- creation of a designated trash receptacle area with external gate access for waste management services

- addition of windows to office space

- new countertops and storage in office space

- repainting the entire structure

Why aren't we building bigger?

The City of Houston considers The Westchester Pool and Tennis Club a commercial property.  Modifying the existing building footprint requires significant expense for additional drainage, landscaping, and stormwater management systems to adhere to current flood mitigation regulations.  Previous years' discussions across the neighborhood have shown support for keeping the existing footprint.  Therefore, the Committee is confident the prepared plans are both fiscally and socially responsible. 

How did this go from $1.8 million a few years ago to only $250,000?

A few years back, the WOC Board was tasked with the responsibility to modernize the Westchester Pool & Tennis Club.  The courts, pool, and facilities were long overdue proper care.  The original proposal that garnered estimates over $1,000,000 including a number of repairs to the pool, pavilion, and building structure. 

Since then, the consecutive WOC Boards have approved and executed on a number of smaller projects, including:

- replacement of the pool plaster

- replacement of the pool pumps

- replacement of the main facility roof

- replacement of the diving board

- addition of covered seating to the tennis court

- upgrade to electronic gate locks

- replaced pavilion floor

- removed attic from pavilion and repainted pavilion updated ceiling

- added TVs and new fans to the pavilion

While these improvements are not comprehensive, they did significantly bring down the project budget. Choosing to remodel the existing Club facilities, in lieu of building a new structure, also brought the price tag down significantly.

Can we see a detailed breakdown of costs used to create this estimate?

The estimate of $250,000 came from discussions with a number of vetted vendors, but they still represent a preliminary valuation. Unfortunately, HOAs are notorious for backing out of projects, so contractors are hesitant to put much effort into making detailed plans with line-item sourcing costs.  To garner detailed "construction-ready" plans would cost us another $10,ooo+ and create additional strain on the relationship with the vendor pool.  The Committee feels the additional expense and risk of losing qualified vendor options is not the most prudent use of the neighborhood's investment at this time. 

Can't we do more?

There will always be more that we could do to beautify the Westchester Pool & Tennis Club, but the most fiscally responsible option currently is to tend to the most pressing needs of the building structure.  The Committee and the Board are open to hearing additional requests and suggestions from the community, including creative ways to raise funds to accelerate the enaction of additional modifications.

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